Intern at International Rescue Committee (IRC)

Intern at International Rescue Committee (IRC)

Job Title: Intern

Requisition ID: req46445
Location: Maiduguri, Borno
Sector: Human Resources
Employment Category: Intern
Employment Type: Full-Time
Open to Expatriates: No

Scope of Work

• The intern will support the HR/Admin department in the day-to-day management of the Mubi office.
• In this position the intern is expected to learn and support on the department’s daily administration routines and procedures while also focusing on the IRC’s overall mission.

Responsibilities
Office and Guest-house Management:

• Support in maintaining and managing IRC offices and guest houses, ensuring a clean, organized, and conducive working environment, and in accordance with relevant SOPs.
• Report to maintenance team or Admin Officer on any repairs or equipment servicing.
• Support in Managing  and supervising the cleaners and cooks.

Documentation and Records Management:

• Assist and maintain efficient filing systems for both physical and electronic records on administrative matters.
• Support in ensuring proper documentation of official communications, reports, and other relevant documents.
• Support archiving processes and facilitate retrieval of records as needed.

Financial Administration, Payments, and Reconciliation:

• Support the Admin officer in financial management tasks, such as petty cash management and expense tracking.
• Assist in coordinating with the finance team to ensure timely and accurate financial transactions for vendor payments.
• Prepare payments for staff accommodation and follow up on reconciliation between Finance and relevant vendors.

Administration:

• Scanning of approved documents for relevant documentation and classifying in respective soft/hard file.
• Assist in organizing and coordinating meetings, workshops, and other events.
• Handle travel arrangements for staff and IRC visitors as per location needs
• Position Reports to: Administrative Officer
• Other Internal and/or external contacts. Internal: Staff members; External: IRC visitors, clients, and partners

Qualifications
Education:

• B.Sc / B.A or HND in Public Administration / Relations, Humanities, or related fields.
• Good computer skills (Excel and word).
• Fluent written and spoken English.
• Work Experience: Approximately 0-1 year of relevant experience

Demonstrated Skills and Competencies:

• Strong sense of personal integrity.
• Strong ability to work in a team.
• Self-motivated and proactive
• Thorough and organized.
• Ability to multitask.

Application Closing Date
Not Specified.