- Full Time
- Lagos
RAINOIL
Rainoil Limited is an integrated downstream oil and gas company. A prominent player in the Nigerian industry, the company?s operations span across the downstream value chain i.e. Petroleum Product Storage, Haulage/Distribution and Retail Sales. Our primary products include Petrol (PMS), Diesel (AGO) and Kerosene (DPK).
We are recruiting to fill the following positions below:
1.)?Personal Assistant
Location: Lagos
Job Title: Personal Assistant
Location:?Lagos
Job type: Full-time
Description
- To work closely with the Group Managing Director to provide direct administrative support.
Responsibilities
- Screening GMD?s personal phone calls, enquiries and requests, and handle them when appropriate.
- Taking GMD?s messages
- Maintain GMD?s appointment schedule and ensure proper update on meetings.
- Dealing with incoming mail and often corresponding on behalf of the GMD
- Make travel and accommodation arrangements.
Liaise with staff, customers, service providers and other visitors.
- Assist with research and report preparation as required.
- Handle personal tasks for GMD as may be required from time to time.
- Liaise with the GMD to schedule meetings.
- Obtain and communicate meeting agenda from convener.
- Circulate meeting agendas and minutes.
- Prepare presentations and papers.
- Record meeting minutes as required
- Circulate approved minutes
Requirements
- Minimum of four (4) years? experience in a similar role.
- Minimum of Bachelor’s Degree / HND in Public Relations, Marketing, Finance, Social Sciences or any other relevant discipline.
Desirable:
- Any relevant professional certification is an advantage.
Application Closing Date
21st December, 2023.
How to Apply
Interested and qualified candidates should:
Click here to apply online
2.)?Executive Assistant
Location: Lagos
Location:?Lagos
Job type: Full-time
Description
- The role is responsible for the provision, administrative and secretarial support to senior executives and management.
- This role requires a high level of professionalism, discretion, and organizational skills to facilitate efficient operations within the company.
Responsibilities
Calendar Management:
- Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Ensure executives are well-prepared for meetings with necessary documents and information.
Communication:
- Screen and prioritize incoming calls, emails, and other correspondence.
- Draft and edit correspondence, reports, and presentations on behalf of executives.
- Handle confidential and sensitive information with discretion.
Meeting Coordination:
- Arrange and coordinate meetings, conferences, and events, both internally and externally.
- Prepare meeting agendas, take minutes, and distribute action items as needed.
Travel Arrangements:
- Organize and book travel arrangements, including flights, accommodations, visas, and transportation.
- Prepare travel itineraries and ensure executives’ travel needs are met.
Document Management:
- Maintain and organize electronic and physical filing systems.
- Retrieve and archive documents as required, ensuring easy access for executives.
Expense Management:
- Track and manage expense reports, reimbursements, and petty cash for executives.
- Ensure expenses are aligned with company policies and budgets.
Office Administration:
- Oversee the general office operations and ensure a tidy and professional work environment.
Requirements
- Bachelor’s Degree in Business Administration, Secretarial studies, or a related field is preferred.
- Minimum of 5 years? experience as an executive assistant, preferably in the oil and gas industry.
- Proficient in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in English.
- Strong organizational and multitasking abilities.
- High level of discretion, professionalism, and confidentiality.
Application Closing Date
21st December, 2023.
How to Apply
Interested and qualified candidates should:
Click here to apply online